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How to Sync Gmail With Outlook 2010?

The instructions to sync gmail with Outlook 2010 email client are provided below.

Step 1 - Gmail account settings

  • Navigate to the default web browser on your computer and then access your Gmail account using its email address and password.
  • Find the gear (Settings) icon at the upper-right corner of the screen and click it.
  • Now, select the Settings option from the Settings menu.
  • sync gmail with Outlook 2010 You have to enable the IMAP or POP feature before syncing the Gmail account on the Outlook 2010 application.
  • Go to the Forwarding and POP/IMAP tab and select either the ‘Enable POP for all mail’ or Enable IMAP option.
  • After enabling the POP or IMAP feature, select the Save Changes option.
  • Ensure that you have enabled the ‘Allow less secure apps’ feature.

Step 2 - Syncing the Gmail account with the Outlook 2010

  • Open the main interface of the Outlook 2010 application on the computer.
  • Go to the File tab and select the Add Account option.
  • This will launch the Auto Account Setup dialog box on the screen.
  • You can sync the Gmail account on Outlook 2010 by performing any one of the methods mentioned below.

Automatic method

  • Select the radio button beside the Email Account option in the Auto Account Setup window for sync gmail with Outlook 2010.
  • Provide the correct information in the Your Name, Email Address, Password, and Retype Password fields, and click the Next option.
  • Wait until you see the Congratulations message on the screen.
  • Select the Finish button and try to send a test email if needed.

Manual method

  • To set up the Gmail account on the Outlook 2010 application manually, select the ‘Manually configure server settings or additional server types’ option followed by the Next option.
  • When you see the Choose Service dialog box on the screen, select the Internet Email option followed by the Next option.
  • This will launch the Internet Email Settings dialog box.
  • Go to the User Information section and give the correct information in the Your Name and Email Address fields.
  • Email address format - your full name@gmail.com

Server Information:

  • Select either the POP3 or IMAP from the Account Type drop-down menu.
  • If you have chosen the POP3 protocol, you have to type pop.gmail.com in the Incoming Mail Server field.
  • If you select the IMAP protocol, the Incoming Mail Server field should be imap.gmail.com.
  • Enter smtp.gmail.com in the Outgoing Mail Server (SMTP) field to sync gmail with Outlook 2010.
  • Once you fill the hostname for the incoming and outgoing mail server, navigate to the Logon Information section.
  • The User Name and Password fields have to be filled with valid information.
  • For advanced server settings, select the More Settings option.
  • Specify the encryption type as either SSL or TLS.

Server Port Numbers:

  • Type either 993 (IMAP) or 995 (POP3) in the Incoming Server field.
  • Type 25, 465, or 587 in the Outgoing Server (SMTP) field.
  • 25 is the ideal port number for the outgoing mail server without encryption.
  • After finishing the incoming and outgoing server settings, select the OK option.
  • Select the checkbox next to the ‘Test Account Settings by clicking the Next button’ option and click the Next button.
  • You will get the Congratulations message in the Test Account Settings window only if the Gmail account configuration on the Outlook 2010 application is successful.
  • Click the Close button to exit the manual configuration wizard once you complete the sync gmail with Outlook 2010.
Server Port Numbers