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How to send automatic emails in outlook 2016?

Using two ways, you can send automatic out-of-office replies on Outlook 2016. Depending on the type of your email account, you could choose either of the methods. Select the File menu and click on the image below that exactly matches that version of your Outlook email client. Carr out the steps below to know how to send automatic emails in outlook 2016.

how to send automatic emails in outlook 2016

Check if you can find the Automatic Replies button. If yes, then follow these steps below to set up an automatic reply.

  • Step 1:Locate the File menu and click on it. Select the Automatic Replies button.
  • Step 2:Locate the Automatic Replies Box and choose the Send automatic replies option.
  • Step 3:There is an option that allows adjusting the date range for your automatic replies. The automatic replies will be automatically turned off after the given end time. If not, you can manually turn off the automatic replies.
  • Step 4:Note: Incase, the Automatic Replies setting is unavailable, make use of the Rules and Alerts option to set up your out-of-office message.
  • Step 5:Go to the Inside My Organization tab and enter the response you would like to send your colleagues or teammates when you are away.
  • Step 6:Note: Every email, including newsletters, advertisements, and potentially, junk email receives your automatic reply if you have chosen to send automatic replies to Anyone outside my organization. It is recommended to select My contacts only to send automatic replies to those outside of your organization.
  • Step 7:Choose the OK option to save your settings.

A message appears displaying Turn off automatic out-of-office replies when Outlook is set up to send automatic replies. Choose Turn-off if you want to disable automatic out-of-office replies. Remember, anytime you can set the date and time for sending automatic replies. Note: If the Automatic Replies option is not available, then Yahoo, Gmail, or any other email account you use might not support the Outlook Automatic Replies feature. For this, set up a rule that replies to the incoming messages only when the Outlook is running in the background. Follow this steps while you learn how to send automatic emails in outlook 2016.