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Solved: How To Fix The Issue Outlook Signature Loses Formatting

Microsoft Outlook allows you to add a signature to the email you send so that the mail can be more attractive and professional. If your Outlook signature loses formatting, restart the Outlook app and retry sending the mail with your signature. If the problem persists, carry out these steps.

Outlook Signature Loses Formatting

Solution 1: Check the email format

  • Step 1:In Microsoft Outlook 2010, 2013, or 2016, click the File menu at the top-left corner.
  • Step 2:Select the Options tab from the left-side panel.
  • Step 3:In the Outlook Options window, click the Mail tab from the left-side panel.
  • Step 4:Go to the Compose messages section on the right-side.
  • Step 5:Click the Compose messages in this format drop-down menu and choose the HTML option.
  • Step 6:If you are using Outlook 2007, click the Tools menu at the top and select Options –> Mail Format.
  • Step 7:Select the HTML option next to Compose in this message format.
  • Step 8:Now, send a test email with your signature.
  • Step 9:Check if the Outlook signature loses formatting. If yes, try the next solution.

Solution 2: Remove and re-add your email signature

  • Step 1:In the Outlook window, click the Home tab and select the New Email option to compose a new email.
  • Step 2:Next, click the Insert tab and select Signature –> Signatures. This will open the Signatures and Stationery window.
  • Step 3:Under the Select signature to edit section, click the Delete button after selecting your email signature.
  • Step 4:If prompted, click Yes to confirm deleting the email signature.
  • Step 5:If necessary, you can also delete signature files from the Signature folder.
  • Step 6:Once you have done removing the email signature, restart Outlook.
  • Step 7:Click the File menu and select the Info option from the left-side panel.
  • Step 8:In the Outlook Options window, select the Mail tab and click the Signatures button.
  • Step 9:In the Signatures and Stationery window, click the New button.
  • Step 10:Input the HTML email signature in the Edit signature section and click OK.
  • Step 11:Now, see if the Outlook signature loses formatting issue has been resolved.