Email Setup Center
  • Home »
  • Creating A Shared Calendar Outlook

How To Creating A Shared Calendar In Outlook?

A shared calendar is like a normal calendar, but it can be shared with one or more individuals at the same time. This is a great tool and offers cool features. It also promotes collaboration, the development of time management skills, and productivity. Now, let’s see how to creating a shared calendar in Outlook in step-by-step instructions.

Creating A Shared Calendar In Outlook

Step 1: Create the calendar

  • Step 1:On your computer, launch the Outlook Desktop application.
  • Step 2:In the navigation pane, click the Calendar icon.
  • Step 3:Now, the Calendar window will open.
  • Step 4:Click the + Open Calendar icon.
  • Step 5:Select the Create New Blank Calendar option from the drop-down menu.
  • Step 6:Now, the Create New Folder dialog box will open.
  • Step 7:In the Name field, enter the calendar name of your desire.
  • Step 8:Choose a folder to save your Calendar details in the Select where to place the folder section.
  • Step 9:After selecting it, click OK. Now, the created calendar will be available in the navigation panel of Outlook; open it.
  • Step 10:To add a new event to the created calendar, click the New Appointment, New Meeting, or New items option.

Step 2: Sharing the Calendar w/Ready-only access

  • Step 1:After creating the calendar, you can share it with your desired user.
  • Step 2:Locate and click the Share Calendar icon available in the ribbon.
  • Step 3:Now, a window displaying a blank email invitation will open.
  • Step 4:In the To field, enter the recipient's email address that you wish to share the created calendar.
  • Step 5:Make sure to enter the recipient address correctly.
  • Step 6:Navigate to the Detail section.
  • Step 7:Choose the recipient’s viewing permissions of your desire from the drop-down menu.
  • Step 8:Click the Send button. move on to the next step for creating a shared calendar in Outlook.

Sharing the Calendar w/Delegated Permissions and Access

  • Step 1:Go to the Calendar view section.
  • Step 2:Select your calendar and right-click on it.
  • Step 3:Choose the Properties option.
  • Step 4:Go to the Permissions tab.
  • Step 5:Click the Add button followed by OK.
  • Step 6:In the Add Users dialog box, select the group or user(s) that you wish to share the calendars too.
  • Step 7:After selecting it, double-click on it.
  • Step 8:Click the OK button.
  • Step 9:Expand the Permission Level section.
  • Step 10:Set the permission that you wish to provide for the users and click OK.

Congratulations! You’ve successfully creating a shared calendar in Outlook. To get remote assistance in how to create a shared calendar in Outlook, contact us.